OSH documentation

OSH documentation: what every company must have

Every employer must have OSH documentation from the first employee. Its basis is a written risk assessment, and it must reflect the actual activities in your company – which is why we prepare it to measure, not from a template.

What OSH documentation consists of

DocumentWho needs itRegulation
Written risk assessmentevery employerSection 6(1)(c) of Act No. 124/2006 Coll.
List of PPE providedaccording to the risk assessmentSection 6(2)(a), Government Regulation No. 395/2006 Coll.
List of work prohibited for pregnant women, mothers and young peopleevery employerSection 6(1)(m)
Internal regulation on briefing employees and briefing recordsevery employer§ 7
Procedure for first aid, evacuation and fire-fightingevery employer, in writing§ 8
Drinking regime regulationif required to protect employees' healthSection 6(3)(b)
Register and reports of work accidentsfor a registered accident within 8 days§ 17
OSH policy and its implementation programme11 or more employees in sectors listed in Annex 1Section 6(1)(k)

It usually also includes a list of prohibited work and activities at the workplace and a procedure for checking the use of alcohol or narcotic substances. Documentation for fire protection is on the Fire protection page.

Why an OSH documentation template is not enough

Templates from the internet show the structure, but the law requires the risk assessment to be based on all the activities your employees actually perform. The PPE list, prohibited work and training content all derive from it. During an inspection, the Labour Inspectorate compares the documents with reality, and breaches can lead to fines of up to €100,000.

How we prepare the documentation

  1. OSH audit. We go through your workplaces and activities – more about the OSH audit.
  2. Risk assessment. We identify hazards and threats and assess the risk of each activity.
  3. Tailored documents. We prepare the PPE list, prohibited work and internal regulations for approval by the managing director.
  4. Briefing and updates. We demonstrably brief employees on the documentation and update it whenever things change.

How much OSH documentation costs

from €79

per month excl. VAT in the OSH, fire protection and occupational health flat fee. At the start of cooperation, the initial documentation is prepared for a one-off fee. You get an exact quote within 24 hours.

Get a quote

Frequently asked questions about OSH documentation

Who must have OSH documentation?

Every employer with at least one employee, including people on agreements. A business owner without employees does not need OSH documentation under Act No. 124/2006 Coll.

What OSH documents must every company have?

A written risk assessment, a list of work prohibited for pregnant women, mothers and young people, an internal regulation on briefing employees and briefing records, a written first aid and evacuation procedure and, where needed, a PPE list and a drinking regime regulation. Companies with 11 or more employees in sectors listed in Annex 1 of the Act also need an OSH policy.

Is it enough to download an OSH documentation template?

A template shows the structure, but the basis of the documentation – the written risk assessment – must be based on the actual activities in your company (Section 6(1)(c) of Act No. 124/2006 Coll.). A generic template will not stand up to a Labour Inspectorate inspection.

Who prepares OSH documentation?

Usually a safety technician in cooperation with the managing director, who approves the documentation. The title “authorised safety technician” has not existed since 1 January 2023.

How long must OSH documentation be kept?

Five years from the date of the last entry (Section 6(1)(n) of Act No. 124/2006 Coll.).

How much does preparing OSH documentation cost?

We prepare the documentation as part of the OSH, fire protection and occupational health flat fee from €79 per month excl. VAT; at the start of cooperation, the initial documentation is prepared for a one-off fee. You get an exact quote within 24 hours.

We prepare tailored OSH documentation

Risk assessment, PPE list, prohibited work and internal regulations – and we update them for you when things change.

Tailored quote

     We will prepare a quote promptly


    You get a 10% discount on each additional service you order.

        INFO LINE

    Michal

    Sales manager

    Phone
    +421 918 505 584

    Tailored quote

         We will prepare a quote promptly


      You get a 10% discount on each additional service you order.

          INFO LINE

      Michal

      Sales manager

      Phone
      +421 918 505 584

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